•Designate a contact person. Assurity will need a contact person for the employer’s account, usually from the organization’s payroll or human resources department. Support from the employer and the contact person are critical to conducting a successful enrollment.
•Request a census. As the agent of record, request a census to aid in the enrollment process. A census assures accuracy and that all employees have met the eligibility requirements and have the opportunity to purchase Group Accident Expense.
•Inform employees with meetings and other communication. Prior to enrollment, you should hold a meeting with the employees to review the products and benefits being offered. For larger accounts, it is advantageous to have a supervisors’ meeting first. This will allow the leadership to more fully understand and “buy in” to the program at the introduction. The supervisors’ meeting also allows the employer to announce the program to management and to endorse both Assurity and you, the agent of record. Strengthen the employer’s endorsement by requesting communication such as use of company bulletin board space and announcements or inserts in employees’ pay envelopes for the pay period prior to the enrollment.
•Be prepared for multi-state enrollments. Contact your field manager before beginning any multi-state enrollment to be sure you have proper forms, materials and appointments.
•Discuss benefit offering with employer. The employer selects the benefit amounts and optional riders to be offered. Employees will only apply for the benefit amounts and riders selected by the employer. When applicable, if the employee chooses to insure any eligible dependents, the dependents’ information is completed on the individual employee’s application.